آموزش مقدمات کار با Office 2003 - En

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[h=2]Printing

[h=5]To use print preview:

• Open the file you want to preview.

• Choose File
  
  Print Preview from the menu bar. (Ctrl + P)

OR


Click the Print Preview button

on the Standard toolbar.


Once you have accessed Print Preview, your file will now be in Print Preview mode. It will look something like this:

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[h=2]Printing

[h=3]Print Preview Toolbar

Print Preview mode shows you how your file is formatted. The tools available on

the Print Preview toolbar help you view and edit your document before you print it.

The Print button prints the file


The Magnifier button turns the mouse pointer into a small magnifying

glass. When the magnifying glass has a + in the center of it, the file will

enlarge when you left click. When the magnifying glass has a - in the

center of it, the file will decrease in size. Click the button again to turn the magnifier off.



The One Page button will display one page at a time.

When you click the Multiple Pages button, a small drop down menu

will display. Highlight the number of pages you wish to display in Print Preview.

• The Zoom drop down box lets you view your file under a specified magnification level.

The View Ruler button will display the ruler. Click the button again to turn the ruler off.


The Shrink to Fit button will decrease the font size of each font used in the file, preventing

small amounts of text on the last page of a document. You can undo Shrink To Fit by

clicking Undo Shrink To Fit on the Edit menu. Once you save the file, it's difficult to

restore the document to its original font sizes.


The Full Screen button will display your file on your entire screen. Click the

button again to turn the Full Screen feature off, or click Close Full Screen on the floating Full Screen toolbar.



The Close Preview button closes Print Preview mode, returning you to the previous view of the file.



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[h=2]Printing

[h=3]Editing Text in Print Preview

You can edit text while in Print Preview mode.

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[h=2]Printing

[h=5]To edit text in print preview:

• Choose File
  
  Print Preview or click the Print Preview button on the Standard toolbar.
  

• Click the text in the area you want to edit.

• The program zooms in on the area.

• Click the Magnifier (to turn off magnification). When the pointer becomes an I-beam, edit your file.

• To return to the original magnification, click the Magnifier, then click on the file.

• To exit print preview mode, click the Close button.

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[h=2]Printing

[h=3]Page Setup

Before printing your files, you may want to use the Page Setup

feature to define your page margins, paper size, and page orientation among other things.

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[h=2]Printing

[h=5]To open Page Setup:

• Choose File
  
  Page Setup from the menu bar.

• The Page Setup dialog box appears. Page Setup appears slightly differentlyin
• each of the Office programs. Word 2003's Page Setup dialog box is pictured below.

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[h=2]Printing

[h=5]Page Setup's Margins tab

• Click the Top, Bottom, Left, or Right boxes to define the margins.

• To define page orientation, click the Portrait (prints text so the page is taller than it is wide) or
• Landscape (prints text so the page is wider than it is tall) option.

• Use the Multiple pages drop down box to determine how many pages you want to print on each page and other margin options.

• Preview will show you a thumbnail view of how your document will appear when printed.

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[h=2]Printing

[h=5]Page Setup's Paper tab

Click the Paper tab and click the Paper Size list box to define the paper size. Use the Width and Height boxes to set a specific paper size

• Use the Paper source section to determine what paper source you're using.

• Preview will show you a thumbnail view of how your document will appear when printed.

• The Print Options button gives you more printing options.

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[h=2]Printing

[h=5]Page Setup's Layout tab

• Use Sections to vary the layout of a file within a page or between pages by
• inserting section breaks to divide the document into sections. Then, format the section the way you wish.

• Headers and Footers are in the top and bottom margins of each page in
• a file. You can insert text or graphics in headers and footers. Use this section to adjust header and footer layout.

• Preview will show you a thumbnail view of how your document will appear when printed.

• The Line Numbers button opens the Line Numbers dialog box, allowing you to add and position line numbering.

• The Borders button opens the Borders and Shading dialog box, allowing you to add and customize borders, page borders, and shading.

• The Default button allows you to change the default setting for Page Setup.

• Click OK when you've made necessary changes.

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[h=2]Printing

[h=3]Printing
[h=5]To print your work:

• Choose File
  
  Print from the menu bar. (Ctrl + P)

• The Print dialog box appears. Note: Print capabilities differ slightly in each of the Office programs.
  
  
  

OR

• Use the Print button
  
  on the Standard toolbar.

• The file automatically prints. The Print dialog box will not appear.

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[h=2]Printing

[h=3]Troubleshooting Printing Problems

• Take care of the basics. Make sure the printer is plugged in, turned on and has paper in it.
• Make sure the printer cable is properly connected to the printer and to the computer.
• Check to see if there is a paper jam. Most printers have a flashing light
• to indicate a jam. Also, if the paper size selected differs from
• the one in the paper tray, you will not be able to print. To choose
• a paper size, select File
  
  Page Setup. Click the Paper Size tab.

• Check to see that the printer toner, cartridge or ribbon is fresh and adequate. If not, printed documents may appear streaky, blotchy, or even blank.
• Make sure the printer is switched to Online mode. There is usually a button on your printer's control panel. If it is switched to Offline mode, it will not print.
• Make sure the computer knows what printer you are using. In Windows 2003, check
• this by clicking Start
  
  Control Panel
  
  Printers and Other Hardware
  
  View installed
• printers or fax printers. If an icon for your printer doesn't appear, try restarting your
• computer. If you printer still doesn't appear, you may need to add it. Click Add a
• Printer and follow the instructions in the Add Printer Wizard.

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[h=2]Printing

[h=3]Challenge!

• Open Word.

• Open an existing file.

• Change the page orientation.

• Preview the file using print preview.

• Print the file.

• Close the file and exit Word 2003.

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[h=2]Selecting Text

[h=3]Introduction

[h=4]By the end of this lesson, learners should be able to:

Select text


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[A M I R]

[h=2]Selecting Text

[h=2]Selecting Text

When creating a file, you might want to change the way text appears.


Before you can change the font style, size, or color, replace or delete

text, you must first select, or highlight, it. There are many different selection techniques.


[h=5]Remember:First, select what you want to change


Then, edit text.

Click anywhere outside the selected area to deselect text.




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[h=2]Selecting Text

[h=5]First Method: Click and Drag to Select Text

• Move your pointer until the I-Beam (insertion point) is next to the text you want to edit.

• Click the left mouse button.

• Without releasing the mouse button, drag the insertion point to select text.

• Release the left mouse button when you have selected the text you want to change.

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[h=2]Selecting Text

[h=5]Pros:

• Highlights letters, words, and even entire documents.

• Lots of control with individual letters, words, and phrases.

[h=5]Cons:
Lack of control may cause:

• Selecting the entire file when you don't want to.

• Selecting text to the right when you want to select to the left and vice versa.

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[h=2]Selecting Text

[h=3]Second Method: Use the Pointer to Select the Entire Line of Text [h=5]To Select a Single Line of Text:

• Move the I-Beam to the left margin until it becomes a right-slanted white arrow pointer
• Position the arrow pointer to the left of the line that you want to highlight.

• Click once to highlight a single line.

• Click and drag up or down to select as many lines as you want to edit.

[h=5]Pros:

• Quick and easy.

[h=5]Cons:

• Selects the whole line of text when you may not want it to.

• May take some practice to position the arrow pointer correctly.

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[h=2]Selecting Text

[h=3]Third Method: Select All
Select All is helpful when you want to select the contents of an entire file.

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[A M I R]

[h=2]Selecting Text

[h=5]To Select an Entire File:

• Choose Edit
  
  Select All from the menu bar. (Ctrl + A)
  
  
  
• All the text in your file will be selected instantly.

[h=5]Pros:

• Great when you need to quickly select all text in a file (great for changing font style or size).

[h=5]Cons:

• Selects all text when you may not need it.

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[h=2]Selecting Text

[h=3]Fourth Method: Use the Keyboard

Many people use the keyboard to select text.

Shift+right arrow	Character to the right of the insertion point
Shift+left arrow	Character to the left of the insertion point.
Shift+Home	All the current line to the left of insertion point
Shift+End	All the current line to the right of insertion point
Shift+PgUp	A screenful of text from insertion point up
Shift+PgDn	A screenful of text from insertion point down
Ctrl+Shift+ Right Arrow	One word to the right of insertion point
Ctrl+Shift+ Left Arrow	One word to the left of insertion point
Crtl+Shift+Home	All text from insertion point to the beginning of document
Crtl+Shift+End	All text from insertion point to the end of document
Alt+Ctrl+Shift+PgDn	All text from insertion point to end of the displayed window
F8 and arrow key	From insertion point in the direction of whichever arrow chosen
F8 turns on selection mode	Press Esc to leave selection mode
Crtl+A	Selects entire file

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