آموزش مقدمات کار با Office 2003 - En

[A M I R]

[h=2]Dialog Boxes and Wizards

[h=5]Dialog boxes can contain the following types of controls:

Tabs
Tabs look like file folder tabs. Tabs let you switch between windows

of information. When you click on a tab, a window of new information appears.

Command buttons
Command buttons, such as OK and Cancel, tell the computer

to carry out an action. Execute an action by clicking on a command button.

Option buttons
Option buttons appear when you are shown a list of choices (options), and

you need to select only one option. To select an option, click inside

the circle next to your choice. When selecting an option, an small black dot fills the circle.

Check boxes
Check boxes appear when selecting more than one option. To

select an option, click inside the box. When selecting an option, a check mark appears in the box.

Text boxes
A text box provides space to type information. For example, when naming a file, you type the name into a text box.

Drop-down list boxes
A drop-down list box shows only one option at a time (the option that is selected), and

there is a downward arrow at the right end of the box. To view the whole list of

options, click the arrow. Select an option from a list of choices and click a command button to execute the command.

Spin boxes
A spin box is used to set a value, such as the number of copies to

print. To increase or decrease the number, you click on the up arrow or the down arrow.

List boxes
A list box usually is a large white space that contains a list of options. If

the list of option is too long to fit in the list box, a vertical scroll bar lets you view the entire list.

Sliders
A slider looks like a sliding volume control on a radio. A slider sets

a value within a continuous range of values, such as from slow to fast. To move a slider, place the mouse pointer on the slider, left click, and drag it from side to side.
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[A M I R]

[h=2]Dialog Boxes and Wizards

[h=3]What is a Wizard?

A wizard is a short series of dialog boxes that asks you a few questions and then creates an item such as a chart, based on your answers.


If you can operate a dialog box, you should have no problem using wizards.

When Office 2003 was installed on your computer, several wizards were installed

on your computer. The Microsoft Windows installer loads other wizards the first


time you try to use them. There are more wizards available on the Web in the Microsoft Office Template Gallery.


[h=5]Example of Excel 2003's Chart Wizard

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[A M I R]

[h=2]Dialog Boxes and Wizards

[h=3]Challenge!

• Open Word 2003.

• Choose File
  
  Page Setup.

• The Page Setup dialog box appears.

• Experiment with the various dialog box controls.

• On the Margins tab, notice how your input changes the document.

• Click Cancel.

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[A M I R]

[h=2]Creating a New File

[h=3]Introduction

[h=4]By the end of this lesson, learners should be able to:

Create a new file in any Office 2003 program


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[A M I R]

[h=2]Creating a New File

[h=3]New Files

Now that you've learned to open an Office 2003 program, you need to learn

about files. A file is a collection of data, or information. When you open

Word, Excel, or PowerPoint 2003, you'll notice that a new, blank file

conveniently appears, ready for you to begin working.


The more you work with Office 2003, the more files you will create.



Creating a new file follows a similar process in most Office 2003 programs.


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[A M I R]

[h=2]Creating a New File

[h=5]Important Terms:

• In Word 2003, a file is called a document.

• In Excel 2003, a file is called a workbook.

• In PowerPoint 2003, a file is called a presentation.

• In Access 2003, a file is called a database.

• In Outlook 2003, a file is called a mail message.

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[A M I R]

[h=2]Creating a New File

[h=3]Creating a New File in Word 2003, Excel 2003, and PowerPoint 2003

There is more than one way to create a new file.

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[A M I R]

[h=2]Creating a New File

[h=5]To create a new file using the menu bar:

• Choose File
  
  New from the menu bar. (Ctrl + N)

• The New task pane opens on the right side of your screen, presenting several options.

• Hover your mouse pointer over your choice and click.

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[A M I R]

[h=2]Creating a New File

[h=5]To create a new file using the Standard toolbar:

• Click the New button.
  

• A new file appears.

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[A M I R]

[h=2]Creating a New File

[h=3]Creating a New File in Outlook 2003

Creating new files in Outlook 2003 is slightly different than in other Office 2003 programs.

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[A M I R]

[h=2]Creating a New File

[h=5]To create a new file using the menu bar:

• Choose File
  
  New from the menu bar. (Ctrl + N)

• A cascading menu appears, presenting several options.
• Hover your mouse pointer over your choice and click.

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[A M I R]

[h=2]Creating a New File

[h=5]To create a new file in Outlook 2003 using the Standard toolbar:

• Click the downward arrow at the right end of the New button.
  

• A drop-down menu appears, presenting several options.

• Hover your mouse pointer over your choice and click.

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[A M I R]

[h=2]Creating a New File

[h=3]Challenge!

• Practice creating new files in Word 2003, Excel 2003, PowerPoint 2003, and Outlook 2003.

• Close each new file you create.

• Do not save new files.

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[A M I R]

[h=2]Insert and Delete Text

[h=3]Introduction

[h=4]By the end of this lesson, learners should be able to:

• Insert text

• Delete text

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[A M I R]

[h=2]Insert and Delete Text

[h=3]Inserting Text

Now that you can create a new file in an Office 2003 program, you need to learn to insert and delete text.


The insertion point (also called a cursor) is the blinking line that indicates where

text will be inserted when you begin typing. In Word 2003, a small horizontal black

line indicates the end of your file. You cannot move your insertion point below this line.


You'll also notice that your mouse pointer changes shape as you work

within a file depending on which program you have open.

• In Word 2003, your mouse pointer changes from an arrow
  
  into an I-beam
  
• In Excel 2003, your mouse pointer changes from an arrow
  
  into a cross
  
• In PowerPoint 2003, your mouse pointer changes from an arrow
  
  into an I-beam
  
• In Outlook 2003, your mouse pointer changes from an arrow
  
  into an I-beam
  

Remember, the I-beam or cross indicates where the mouse pointer is

located. The blinking insertion point indicates where your text or numbers

will be typed. Once the pointer leaves the Office 2003 file to perform a

Windows function, it changes back into an arrow.
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[A M I R]

[h=2]Insert and Delete Text

[h=3]Moving the Insertion Point [h=5]To move the insertion point:

Use your mouse to move your insertion point anywhere within the file. Move your

mouse until the I-beam or cross is where you want your insertion point and click. Don't

forget you can scroll through a long file and click.



Use your keyboard's arrow keys to move your insertion point up, down, left, or right. These

movements will move your insertion point one space or line at a time. This method is

especially useful if you only need to move a few spaces or lines back in a file to make a correction.

• Hold the Ctrl key (Control key) and press up or down arrow keys to jump up or down a paragraph at a time.
• Press Pg Dwn (Page Down) to jump down the document one page at a time.

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[A M I R]

[h=2]Insert and Delete Text

[h=3]Backspace and Delete

You can use the backspace and delete keys to erase text or numbers in your Office 2003 files.]

• The backspace key erases the text to the left of the insertion point one character at a time.

• The delete key (located below the insert key) erases the text to the right of the insertion point.

When text is highlighted, or selected, pressing any key will delete it. The Undo

button is useful for correcting this common mistake. Learn more about selecting text and the Undo feature in Unit 3.



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[A M I R]

[h=2]Insert and Delete Text

[h=3]Challenge!

• Open Word 2003.

• Notice the insertion point at the beginning of a document.

• Press the up and down arrow keys to move the insertion point.

• Notice that the insertion point cannot be moved. This is because the file is currently blank.

• Now, type some text into the document.

• Skip a few lines (using the Enter key) and type some more text

• Now practice moving the insertion point using the various methods described in this lesson.

• Notice that the black horizontal line that indicates the end of your file moves according to what you insert into the file.

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[A M I R]

[h=2]Save and Save As

[h=3]Introduction

[h=4]By the end of this lesson, learners should be able to:

Operate Save and Save As in Office 2003 programs


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[A M I R]

[h=2]Save and Save As

[h=3]How to Save a File (Step One)When working on an important file, you will want to save your work

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