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اموزش Google Drive and Docs-En

A M I R

کاربر ويژه
Getting Started with Google Drive

[h=3]Google Drive Interface

[h=3]List and Grid View Buttons
Click these buttons to view your files in either the traditional List view or as icons in Grid view.


gridview.png





 

A M I R

کاربر ويژه
Getting Started with Google Drive



[h=3]Google Drive Interface
[h=3]Folders

Related files can be organized into folders. Once files are placed in a folder, you can

view, share and apply changes
to multiple files at the same time.

When you select a folder in the left pane, only files contained within

that folder will appear in the View pane


folders.png





 

A M I R

کاربر ويژه
Getting Started with Google Drive


[h=3]Google Drive Interface

[h=3]Views

You can choose several different views for Google Drive. The default

view is My Drive, which shows all your most recently edited files.


You can also choose to view files that are Shared with you, Starred files, and

Recently Edited
files. Click More to see even more view options, like All Items and Trash.


views2.png


 

A M I R

کاربر ويژه
Getting Started with Google Drive


[h=3]Google Drive Interface
[h=3]View Pane
The View pane displays all of your files. It's easy to see who owns each file, what

files are shared, and when files were last modified
.
Simply click to open any file.




 

A M I R

کاربر ويژه
[h=2]Getting Started with Google Drive

[h=3]Drive for Mobile Devices

Available for both iOS and Android, the Google Drive app allows you to view, edit and upload files to

Google Drive using your mobile device. Whether you're proofreading an important document or showing

off a presentation, the Google Drive app makes it easy to access and edit files on the go


drive_2_iphone_install.jpg



Installing Google Drive on an iPhone


drive_2_iphone_use.png


Viewing files in the Google Drive app







 

A M I R

کاربر ويژه
[h=2]Getting Started with Google Drive

[h=3]Challenge!

Visit www.google.com to sign up for a Google Account (if you don't already have one).


Sign in to your Google Account and install Google Drive on your computer.


Open your Google Drive and explore the interface.
 

A M I R

کاربر ويژه
[h=2]Uploading and Syncing Files

[h=3]Introduction

Google Drive makes it easy to store and access your files online in the cloud, allowing you to access

them from any computer with an internet connection. If you upload files from compatible programs

like Microsoft Word or Excel, you can even use Google Docs to edit them.


In this lesson, you'll learn how to upload files to your Google Drive and convert

certain files to the Google Docs format. You'll also learn how to use Google Cloud

Connect
to configure your Microsoft Office programs so that files are automatically uploaded

to your Google Drive whenever you edit them


drive_sync_intro.png

 

A M I R

کاربر ويژه
[h=2]Uploading and Syncing Files

[h=4]Uploading Files to Google Drive

Google Drive gives you five gigabytes (5 GB) of free storage space to upload files from

your computer and store them in the cloud. There are two main types of

files you can store on your Google Drive



  • Files you can edit, like Microsoft Office files, PDFs, and other text-based files.
  • Files you cannot edit, like music, videos, compressed archives (.zip files), and most other files.

Once you upload a file, no matter what type of file it is, you'll be able to manage, organize, share, and

access
it from anywhere. And because the files on Google Drive are synced across

your devices, you'll always see the most recent version of a file



You can also preview many different file types, even if you

don't have the software required for that file on your computer. For example, you can

use Google Drive to preview a Photoshop file, even if Photoshop is not installed on

your current computer








 

A M I R

کاربر ويژه
[h=2]Uploading and Syncing Files
[h=4]Converting Files to Google Docs Format

If you are uploading files that you plan to edit online, you will need to convert them to Google

Docs format. Converting allows you to edit a file and to collaborate with others easily. Only

certain file types, like MS Office files and PDF documents can be converted to Google Docs format

Unfortunately, this conversion isn't always perfect. Depending on

the level of formatting used in the original document, the converted Google

Doc could turn out looking quite different, as shown in the example below


upload_2_1_sidebyside.png



The original Word document vs. the Google doc



Conversion changes aren't always just cosmetic—you may even lose information from the original file. You should

always review a file that's been converted before sharing it with others. Remember that you always

have the option to store your files in their original file format if you'd prefer not to edit files online





 

A M I R

کاربر ويژه
Uploading and Syncing Files

[h=3]Uploading Files and Folders to Google Drive

If you plan to use Google Drive primarily as cloud-based storage for keeping your

files online, it's easy to move files and folders from your computer to your Google

Drive. Google Drive acts like another folder on your computer. Whenever you move

a file to the Google Drive folder, that file is moved online and is no longer stored locally


on your computer, allowing you to access the same version of that file from any computer connected to the internet




  • drive_info_4.jpg




    Any file moved to your Google Drive will no longer be stored on your computer's hard drive. If you would like to keep a version of the file on both your computer and your Google Drive, you can create a copy to store online. Keep in mind, however, that creating multiple versions of a file will not allow you to take advantage of Google Drive's powerful syncing features.



 

A M I R

کاربر ويژه
Uploading and Syncing Files


[h=4]To Upload Files:

Locate the file on your computer that you wish to upload to your Google Drive.


Click, hold and drag the file to the Google Drive folder.


drive_sync_deskfiledrag.png



Moving a file to your Google Drive


The file will appear automatically on your Google Drive and the file is no longer stored on

your computer. Now you can access the file from anywhere by signing in to your Google Drive

drive_sync_filewin.png



Viewing a file on your Google Drive


If you prefer not to use a shortcut, you can drag the file directly to the Google Drive folder in Windows.


drive_sync_explorer.png



Moving the file to the Google Drive folder



 

A M I R

کاربر ويژه
Uploading and Syncing Files


[h=4]To Upload Folders:

Uploading individual files can start to become very time consuming. Fortunately, you can

also move entire folders to Google Drive. Whenever you upload a folder, the folder

and every file stored within it will be uploaded to your Google Drive


Locate the folder you wish to upload to your Google Drive.

Click and drag the folder to the Google Drive shortcut on the desktop.


drive_sync_deskfolderdrag.png



Moving a folder to Google Drive


The folder and its files will appear automatically on your Google Drive.

drive_sync_folderwin.png



Viewing a folder on your Google Drive


In this example, we uploaded files to Google Drive using Windows 7. The process may differ

slightly if you are using an different version of Windows or Mac OS X




 

A M I R

کاربر ويژه
Uploading and Syncing Files



[h=4]To Open a File:

Whenever you want to view a file in your Google Drive, you can open it directly

from your Google Drive folder. Simply double-click a file to open it. If the file is in

Google Docs format, the file will open in a new browser window.



drive_sync_open.png



Opening a Google Docs file from the Google Drive folder


If you have Microsoft Office installed on your computer, any MS Office files (like .doc, .xls, or .ppt files) you open

from the Google Drive folder will open automatically in MS Office. Any changes you make to the file will

be automatically synced when you save your document, allowing you to access the same version of the

file from another computer

.

 

A M I R

کاربر ويژه
[h=2]Uploading and Syncing Files

[h=3]Uploading Files and Folders on the Web

You can upload files to your Google Drive from anywhere using the web uploader. The process is

a little more complicated than uploading files using the Google Drive folder on your

primary computer, but it's an easy way to upload files from any device

The web uploader also allows you to choose your conversion settings, which

makes it easy to convert certain file types to Google Docs format for later editing


 

A M I R

کاربر ويژه
[h=2]Uploading and Syncing Files

[h=4]To Upload a File on the Web:

While viewing your Google Drive, locate and select the Upload button
drive_sync_button.png



drive_sync_uploadbutton.png


Clicking Upload

Select Files... from the drop-down menu.

drive_sync_webfile.png



Uploading a file to Google Drive


Locate and select the file(s) you wish to upload and then click Open.


drive_sync_upload_open.png



Selecting a file to upload


The Upload settings dialog box will appear, which allows you to choose your conversion settings:



Check the first box if you wish to convert some types of files into Google Docs format. After the

files are converted, you will be able to edit them. Remember, some of the formatting from your

original file may be left out of the converted version


Check the second box if you want PDF and image files to be converted

into text documents. Again, note that the converted docs may contain errors


Check the third box if you would like to review these settings

each time you upload a new file. We recommend that you do check

this box, so that you can always choose the best settings for the file you're uploading

upload_file_settings.png


Upload settings




When you're satisfied with the Upload settings, click Start upload. The file will appear

on your Google Drive. Note that the file has also been converted from a MS Word (.doc) format

to a Google Docs format



drive_sync_webupload.png



Viewing the file on your Google Drive



Depending on your browser and operating system, you may be able to upload

files by simply clicking and dragging a file from your computer into your Google Drive


upload_3_5_drag.png




Uploading a file by clicking and dragging





 

A M I R

کاربر ويژه
Uploading and Syncing Files


[h=4]Uploading Folders with Google Chrome

If you use Google Chrome as your internet browser, you can also upload entire folders to your Google Drive from the web.



 

A M I R

کاربر ويژه
Uploading and Syncing Files



[h=4]To Upload a Folder on the Web:
Click the Upload button
drive_sync_button.png
and select Folder... from the drop-down menu.


drive_sync_webfolder.png



Uploading a folder


Locate and select the folder you wish to upload and then click OK.


upload_3_7_browse_folder.png


Selecting a folder to upload


If desired, review and modify your Upload settings and then click Start upload.


upload_folder_settings.png



Upload settings

Your folder and all the files within it will appear on your Google Drive.


upload_folder_results.png


The uploaded folder and its files

 

A M I R

کاربر ويژه
[h=2]Uploading and Syncing Files

[h=3]Using Google Cloud Connect

If you have the Microsoft Office suite installed on your computer, you can set up

Google Cloud Connect for Microsoft Office. When using Cloud Connect, any new files you

create in Word, Excel, and PowerPoint are automatically uploaded to your Google Drive and

saved to your hard drive. In addition to uploading your files, Cloud Connect syncs your

files, which means that when you edit a document in Microsoft Office, those changes will

be reflected in both the Drive and Office versions




To use Google Cloud Connect, you must install an add-on that will appear as an

extra toolbar in your Microsoft Office programs. To download this add-on, you must

have either Windows XP, Windows Vista, or Windows 7, and either

the 2003, 2007, or 2010 version of Microsoft Office


Please note that Cloud Connect doesn't always work exactly the way it's supposed to. You

should double-check your Drive and Office files to make sure that the uploading

and syncing is working properly



 

A M I R

کاربر ويژه
Uploading and Syncing Files



[h=4]To Set Up Google Cloud Connect:
Close any open Microsoft Office programs.

Go to the Google Cloud Connect for Microsoft Office page and click Download Google Cloud Connect.


upload_4_1_DLcloudconnect.png



Downloading Google Cloud Connect for Microsoft Office





The Terms of Service page will appear. Click Accept and Install to continue.


upload_4_2_CloudConnectTOS.png



The Google Cloud Connect Installer will open automatically. Depending on

your current internet browser, the download and installation process may

be a little more complicated. Step-by-step instructions will appear in the browser

window if you are not sure how to proceed


Select Close when the installer in finished.



drive_sync_cloudthanks.png


Open a Microsoft Office program like Word, Excel, or PowerPoint.


In the top part of the screen, you should see the Google Cloud Connect Toolbar. Click Login.


Two dialog boxes will appear: the Global Settings dialog box, and the

Approve Access to your Google Account dialog box. If you are not logged

in to your Google Account, enter your login information in the Approve Access

to your Google Account
dialog box and click Sign in.



drive_sync_cloudlog.png



Once you're logged into your account, click Grant Access in the Approve Access to Your Google Account dialog box.


drive_sync_cloudgrant.png



If desired, review and modify the Google Cloud Connect settings in the Global Settings dialog box.



  1. Choose automatic or manual syncing. Setting this option to Manual means that you will have to individually sync each new document that you want to appear on your Google Drive.
  2. If you choose to sync your files automatically, all of your Office files will open in Protected View. To prevent this, check Disable Protected View.
  3. If you would like Microsoft Office to automatically save downloaded Google Drive files in a set location, uncheck Ask where to save each file before opening. Then, click Change... to select a different location.





drive_sync_cloudglobal.png




When you're satisfied with your settings, click OK. Google Cloud Connect is now

set up, and will sync to Google Drive any new Word documents, Excel

spreadsheets, and PowerPoint presentations you create

drive_sync_cloudsync.png



Google Cloud Connect may occasionally log you out of your account, which makes automatic

uploading and syncing impossible. As you make changes to your docs in the Office

programs, check to make sure that you remain logged into your Google account


 

A M I R

کاربر ويژه
[h=2]Uploading and Syncing Files

[h=3]Challenge!

Try uploading a file from your computer to your Google Drive. Check to see that it has been added to your Google Drive.



Use the web uploader to upload and convert a file to Google Docs format.




Open the file to see if Google Drive kept the original formatting of your file.
 
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