اموزش Google Drive and Docs-En

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[h=2]Creating Google Docs

[h=3]Introduction
Google Drive also give you access to Google Docs, a suite of tools that allow you to


create and edit a variety of different files, like Documents,Spreadsheets, and Presentations.

 

[A M I R]

[h=2]Creating Google Docs

[h=3]Creating New Docs

There are six types of docs that you can create:

• 
  Documents (like documents in Microsoft Word)
• 
  Spreadsheets (like worksheets in Microsoft Excel)
• 
  Presentations (like presentations in Microsoft PowerPoint)
• 
  Forms
• 
  Drawings
  

Although the types of docs are very different from one another, the

process for creating and sharing docs is the same for all types.


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[A M I R]

Creating Google Docs


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[h=4]To Create a New Doc:

Navigate to your Google Drive.

Locate and click the Create button.

Select the type of doc you would like to create from the drop-down menu

Creating a new doc





Your new doc will open automatically in a new tab on your browser.

At the top of the page, locate and select Untitled document. The

Rename Document dialog box will appear


Type a name for your doc, then click OK.

Your doc will be renamed.

If you accidentally close your doc or need to make revisions, you can

access it again from your Google Drive, where it will be saved automatically

You may notice that there is no save button. This is because Google Docs

uses auto-save, which automatically and immediately saves your files as you edit them

The auto-save feature​

 

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[h=2]Creating Google Docs

[h=3]Creating Docs with Templates
A template is a pre-designed doc that you can use to create docs quickly without

having to think aboutformatting. With a template, many of the big design decisions like

margin size, font style and size, and spacing are predetermined


Most templates are designed to help users create specific kinds of docs. For instance, you

might use a template to create a resume, newsletter, or some other type of doc

that you wish to look a certain way

While there is a wide selection of templates you can use in Google Docs, few of them are

well made, and they aren't very well organized within the template selector. For this reason, we

recommend that you start by using templates made by Google, which tend to be of higher quality

than user-submitted templates



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[A M I R]

Creating Google Docs



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[h=4]To Create a New Doc from an Official Google Template:

Navigate to Templates Submitted by Google.

Using one or more of the following methods, find a template you wish to use:


Enter a search term in the Search Templates bar.

Sort the templates.

Narrow the templates down by type or category.

When you've found a template you wish to use, click Use this template. You can also click Preview to view it first.

A new doc will be created using the selected template.

Customize the doc with your own information.

To browse all templates, click the Create drop-down button on the

Google Docs home page, then select From template

 

[A M I R]

[h=2]Creating Google Docs

[h=3]Challenge!

Create a new Google Doc.


Rename the untitled Google Doc.


Try going back to your Google Drive to see that your new doc has been added to the view pane.


xplore Google Templates and select a useful template.​

 

[A M I R]

[h=2]Managing your Files

[h=3]Introduction

After you've been using Google Drive for a while, you might find yourself having a hard

time keeping track of all your files. Fortunately, Google Drive offers a number of features

to help you manage and organize your files

In this lesson, you will learn how to find files easily using the search, ******, andsort tools. You'll also

learn about folders, which let you organize your files into groups. Finally, you'll learn about the file

action buttons, which allow you toorganize, preview, or delete your files quickly

 

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[h=2]Managing your Files

[h=4]Sorting, ******ing, and Searching

Google Drive uses three main tools to help you locate your files: sorting, ******ing, and searching.




Sorting your files lets you put them in order. By default, your files

are already sorted from newest to oldest. However, you can apply other sorts to

put your docs in alphabetical order or order them from largest file size to smallest







******ing your files lets you hide unimportant files and focus

only on the ones you're interested in.For example, if you were looking

for a presentation, you could use a ****** to narrow down your visible files so

that you would only see the presentations



Searching lets you look for specific files using words contained within the file.



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[A M I R]

Managing your Files


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[h=4]Finding a File

What makes these tools so powerful is that you can combine them to find exactly what you're looking

for. For example, say that Olenna, an art teacher, wants to open a file, but doesn't remember the title. She

knows it's adocument, so she can apply a ****** that narrows her list down to only documents. She also

knows that someone else created the file and shared it with her, so she applies the Shared with me ******, too

The file is a worksheet, so she types "worksheet" into the search bar. This narrows down

her list further, so the only files displayed are documents that were shared with her that

contain the word "worksheet

She still doesn't spot the file she's looking for. Olenna knows she opened and edited the file fairly

recently, so she changes the sort to Last modified

With the sort applied, Olenna finds the files near the top of her files list. You won't

usually have to go through as many steps as Olenna did to find what you're looking

for. However, if you do have trouble finding a file, these features can help

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[A M I R]

Managing your Files

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[h=4]To Sort Your Files:
Click the Sort drop-down button, then select the sort you wish to apply. Your files

will remain sorted in the selected order until you apply a new sort

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[A M I R]

Managing your Files


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To Apply a F I L T E R to Your Files:



Click the Advanced search options button and then select the

F I L T E R​

​

you would like​

to use from the drop-down menu. In our example, we'll set a

F I L T E R​

​

for text documents​

Your list of files will be narrowed down to show only the files that match the

F I L T E R​

​

.​

If desired, add an additional

F I L T E R​

​

to further narrow your list of files. Repeat ​

until you are satisfied with the

F I L T E R​

​

ed list​

To clear a ******, simply locate the search bar and click the x on each of your

F I L T E R​

​

s until they have all been removed. You can also click the search bar, and

then press the backspace or delete key

Removing a F I L T E R





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[A M I R]

[h=2]Managing your Files

[h=4]To Search for a File:
Locate the search bar and type the word or words you wish to search for, then press the Enter key.

If your files are currently ******ed, the search will apply only to those files that are visible. To search all files, clear the ******.


You can switch between List view and Grid view to change the way your files appear

in your view pane. UsingGrid view will show a small preview of certain files

Changing to Grid view




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[A M I R]

[h=2]Managing your Files

[h=3]Organizing Files
Once you start placing a lot of files onto your Google Drive, you can use folders to help organize

and group your files. Folders in Google Drive work just like the folders on your computer. In addition, Google

Drive makes creatingand managing your folders easy



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[A M I R]

[h=2]Managing your Files

[h=4]To Create a Folder:
While viewing your Google Drive, click the Create button and then select Folder from the drop-down menu.

A dialog box will appear. Type a name for your folder and then click OK.

Your folder will appear in the left-navigation pane below My Drive. You must click the

drop-down arrow

next to My Drive in the left-navigation pane to see your folders

You can also use the New Folder button

to add a new folder to your Google Drive at any

time. Just select My Drive and then click the New Folder button

To further group your files, you can also create a folder within an existing folder, known

as a nested folder. To create a nested folder, select a folder and then click the

New Folder button

. The new folder will appear as a nested folder

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[A M I R]

Managing your Files


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[h=4]To Add Files to Folders:
While viewing your Google Drive, locate the file you wish to add to a folder.

Click, hold and drag the file to the desired folder in the left-navigation pane.

The confirmation dialog box will appear at the top of the page, confirming that the file has been moved.

The file is now stored in the folder.

To add multiple files to the same folder, select the files you wish to add by

clicking their checkboxes. Once you've selected them all, click, hold and drag

any selected file to the desired folder. All of the selected files will be added to the folder

Adding multiple files to a folder




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[A M I R]

Managing your Files


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[h=4]To Move a File between Folders:
Locate and select the file you wish to move.

The file action buttons will appear at the top of the page. Click the Organize button

.

The Organize dialog box will appear. The file's current folder is indicated by the checkmark

.

Select another folder to store the file. A checkmark

will appear next to the selected folder.


Click Apply Changes. The file is now moved to the selected folder.

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[A M I R]

Managing your Files

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[h=4]To Set a Folder Color:

Once you have created several folders, you may wish to assign colors to your folders to help stay organized



Hover your mouse over the folder in the left-navigation pane and then select the arrow

that appears.

A drop-down menu will appear. Hover your mouse over Change color and then select a color for the folder.

The selected folder color will appear in the left-navigation pane.

Any files stored in the folder will display the folder's color in the view pane.

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[A M I R]

[h=2]Managing your Files

[h=3]Organizing Files on your Computer
If you have installed Google Drive, you can also manage your files using the

Google Drive folder on your computer. You even have to ability to create

and organize folders! While you won't have access to all of Drive's organization

features, like color coding, this is still an easy way to manage your folders. If you

have more experience organizing files on your computer, you may prefer this method

over organizing your files directly on Google Drive.​

 

[A M I R]

[h=2]Managing your Files

[h=4]To Create Folders:

Open the Google Drive folder on your computer by double-clicking the shortcut on your desktop or navigating to the Google Drive folder.

Click New folder to add a new folder to your Google Drive.

Type a name for your folder and press Enter. The folder is now created.

The folder will appear automatically on your Google Drive.

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[A M I R]

[h=2]Managing your Files

[h=4]To Add a File to a Folder:
Locate and select the file or files you wish to add to the folder.

Click, hold and drag the files to the desired folder in the Google Drive folder.

The files will appear automatically in that folder on your Google Drive.